Operations Assistant - Strong Admin Background

Location: Rancho Cucamonga
Posted on: November 11, 2024

Job Description:

Local company looking to grow California Division. Looking for more admistrative support to free up Operational Management. Great opportunity for a career focused candidate.

General Purpose

Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.

Main Job Tasks and Responsibilities

?answer, screen and transfer inbound phone calls

?receive and direct visitors and clients

?general clerical duties including photocopying, fax and mailing

?maintain electronic and hard copy filing system

?retrieve documents from filing system

?handle requests for information and data

?resolve administrative problems and inquiries

?prepare written responses to routine enquiries

?prepare and modify documents including correspondence, reports, drafts, memos and emails

?schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors

?prepare agendas for meetings and prepare schedules

?record, compile, transcribe and distribute minutes of meetings

?open, sort and distribute incoming correspondence

?maintain office supply inventories

?coordinate maintenance of office equipment

?coordinate and maintain records for staff, telephones, parking and petty cash

Education and Experience

?computer skills and knowledge of relevant software

?knowledge of operation of standard office equipment.

?knowledge of clerical and administrative procedures and systems such as filing and record keeping

?knowledge of principles and practices of basic office management

Key Competencies

?communication skills - written and verbal

?planning and organizing

?prioritizing

?problem assessment and problem solving

?information gathering and information monitoring

?attention to detail and accuracy

?flexibility

?adaptability

?customer service orientation

?teamwork

We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Laguna Beach , Operations Assistant - Strong Admin Background, Administration, Clerical , Rancho Cucamonga, California